Items

Creating Items

Items are the products, materials, or goods you're tracking.

Required Fields

• Name: The item's display name
• Unit of Measure: How you count/measure this item

Optional Fields

SKU, Barcode (EAN-13, UPC-A, UPC-E, EAN-8, Code 128, Code 39, GS1-128, ITF-14, QR, Data Matrix), Description, Cost Price, Selling Price, up to 5 Images, Tags, Expiry Date, Custom Fields.

Item Details

Click any item to view its full details: name, SKU, pricing, auto-calculated margin, quantity by zone, expiry date and days remaining, image carousel, activity history, custom field values, and up to 5 similar items based on tag overlap.

Barcode Scanner

Scan barcodes using your device camera or scanner hardware. The Scan & Act panel can find an item, add stock, subtract stock, or start a transfer from one scan. Supported formats: EAN-13, UPC-A, UPC-E, EAN-8, Code 128, Code 39, GS1-128, ITF-14, QR, and Data Matrix. Manual entry is available as a fallback.

Quantity Adjustments

Sometimes stock levels need correction without a physical transfer — stock counts, damage, shrinkage, sales, receiving, or corrections. The adjustment flow uses explicit Add, Remove, and Set modes so operators can see exactly how the quantity will change before saving.

1. Open the item
2. Click "Adjust Quantity"
3. Select the zone to adjust
4. Choose Add, Remove, or Set
5. Enter the adjustment amount or final quantity
6. Select a reason (Count, Damage, Shrinkage, Correction, Other)
7. Add optional notes for audit trail
8. Save

Cloning & Variants

Clone an item to create a copy with "Copy of" prefix. Copies name, description, unit, images, tags, and zone assignments. SKU is auto-generated; barcode, pricing, and quantities start fresh.

If the source item has custom fields, enable "Create as variants" to generate multiple items at once. Select fields to vary (e.g., Color, Size), enter comma-separated values, and Stocklyst creates all combinations as a linked variant group with unique SKUs.