What's new?

Add freight and other non-stock charges to a purchase order without creating extra inventory. Their VAT follows the supplier’s configured rate unless you specify a rate from the source.

Small VAT rounding differences on supplier quotes can now be recorded explicitly, keeping item prices and rates intact. The order, list totals and PDF all show the corrected total.

Editing quantities or delivery details now preserves existing prices and VAT when costs are hidden from you. Changes that would replace priced items need someone with cost visibility.

• Linked Oklyst can revise drafts, cancel orders, record deliveries and close receiving for orders it originally created, subject to your current permissions.
• Retrying a recorded delivery returns the original receipt without adding stock again.
• Supplier country validation prevents unknown country codes from choosing a VAT default.

Mark suppliers as Local or International, or let their country determine the type. Set your workspace’s home country and VAT rates once; new PO lines use the appropriate rate automatically in Stocklyst and through Oklyst.

Explicit line rates remain editable, and issued orders keep their original amounts. International purchases keep supplier VAT separate from import taxes and duties.

PO line VAT rates and the bank instructions checkbox label are now readable in dark mode.

Your linked Oklyst assistant can fill missing supplier business names, addresses, tax numbers and contact details from your documents. Existing details are preserved: conflicting values need review, and each saved change appears in activity history.

Supplier bank details remain under owner control. Completing a supplier does not place an order or make a payment.

Set your official business name, address, tax numbers, document logo and PO numbering in Workspace Profile. Purchase orders now carry supplier details, delivery addresses, payment terms and item taxes through to the PDF.

• Prices stay in the order’s currency. Known line amounts appear before tax; missing prices or tax rates stay incomplete instead of silently becoming zero.
• Issued orders keep the business details and terms used when they were ordered. Owners can explicitly include supplier bank instructions when downloading a PDF.
• Closing receiving with outstanding quantities now requires a reason. Receiving status stays separate from invoice and payment accounting.

When several Oklyst organisations share a Stocklyst workspace, each can only order purchase orders it drafted. Reconnecting the same organisation keeps that access. The oklyst: reference prefix is now reserved for linked Oklyst drafts.

Older drafts whose originating organisation was not recorded need to be reviewed and ordered in Stocklyst by someone with purchasing permission. Keep the existing draft; there is no need to create a replacement.

If your workshop runs on Mechbuk, it can now look up your Stocklyst items and copy them into its parts list, so nobody types the same part twice. You choose which workspace it can see.

• The workshop owner starts the link from Mechbuk. You sign in here, pick the workspace and press Allow.
• Mechbuk can only look items up. It cannot change stock, prices or anything else in Stocklyst, and it sees only what the person who approved it can see.
• See or remove the link any time in Settings → Integrations.

Every purchase order now has a Download PDF button. The PDF shows the supplier, where the stock is going, every line and the total, and says plainly what state the order is in, so nobody can mistake a draft for a real order.

• A draft says "DRAFT — NOT AN ORDER" on every page. An ordered purchase order shows when it was ordered and by whom, and a cancelled one is marked void.
• Prices and totals appear only for people who can see cost prices.
• Names with accents, and names in Cyrillic or Greek letters, print as written.
• A linked Oklyst can send the PDF to your team on WhatsApp and, once someone approves it there, mark the draft it created as ordered. It cannot order drafts made in Stocklyst, and if anyone changes the draft after it was sent, Oklyst has to ask again.

When a purchase request names a supplier you do not have yet, a linked Oklyst can now add it before drafting the purchase order. It never adds a second supplier with the same name: "WAJUD F.Z.C.O." and "Wajud FZCO" count as one, and a supplier you switched off still counts, so Oklyst uses the one you already have.

A linked Oklyst can now read the names of your branches, so each draft purchase order it prepares is addressed to the branch the stock goes to. It still cannot add, change or remove branches.

You can now link a workspace to Oklyst, so your team can look up items, suppliers and purchase orders from WhatsApp and approved purchase requests arrive here as draft purchase orders for you to review.

• Start the link from Oklyst, then pick the workspace in Stocklyst. Only the workspace owner or someone with the Preferences settings permission can link it, and Oklyst sees only what that person can see.
• Oklyst only creates drafts: ordering and receiving stay in Stocklyst, and a request sent twice never creates a second purchase order.
• See who linked it and when it was last used, and revoke it any time, under Settings → Integrations → Oklyst.

Connectors that hold the write scope can now search and create suppliers, create draft purchase orders, and look up purchase orders by number — so an assistant can put together a draft PO for you to review without leaving the chat. Item search also now returns tags and the new brand field, and items can carry a brand.

• stocklyst_supplier_search and stocklyst_supplier_create find or add suppliers by name.
• stocklyst_po_create_draft builds a draft purchase order (with a confirmation step before anything is created), and stocklyst_po_get / stocklyst_po_list read it back, including by your own externalReference.
• Purchase orders created this way are tagged with a connector source in the Activity log, and the item brand field is now searchable and filterable everywhere items are.
• Write tools are off by default and only run for connectors granted the workspace-write scope.

If you can edit stock in a branch but are not allowed to export from it, the item panel used to show a bare barcode and the Print button opened an error page. It now explains that label printing needs export permission on that branch, and the Download, Print and Customize buttons are greyed out with the reason on hover.

• Workspace owners can grant export permission per branch from Settings → Users.
• The service status page no longer flags a healthy server as slow on its first check after a quiet period.

The status dot in the site footer and the service status page were showing a saved snapshot instead of the current state, so they reported all systems operational no matter what was really happening. Both now show live results.

• Service checks run every five minutes, and the status page shows the most recent result rather than a stale copy.
• Public pages across the site — the home page, industry pages and feature pages — load noticeably faster.

Stocklyst now covers the buying side of your inventory: keep a supplier list, raise purchase orders, and receive deliveries against them — with every receipt landing stock in the right branch and shelf location. Rolling out to early-access workspaces first.

• Create suppliers and purchase orders, and follow each order from draft through ordered, partially received, received, and closed.
• Order items you don’t stock yet: they ride along as provisional entries that stay out of your inventory until the goods arrive and you decide — add as a new item, merge into an existing one, or cancel.
• Receive deliveries in parts — each goods receipt records who received what, and the order keeps track of what’s still outstanding.
• New purchasing permissions per team member: viewing, managing orders, receiving goods, and resolving new items are granted separately — and invites can only grant purchasing access the inviter holds.
• Prefill a purchase order from a CSV or Excel file using the import template.

Team members who manage users could previously send an invite carrying permissions they did not hold themselves. Invites are now limited to the access the inviter actually has — workspace owners are unaffected and can still grant anything.

• Report access, settings access, cost-price visibility, and branch permissions on an invite are all capped at the inviter’s own.
• Pending invites sent before this fix are trimmed the same way when they are accepted.

The activity report’s transfer filter and branch names could go missing if you landed on a report page directly. Every report page now loads your branches up front, and transfer entries lead with the branch name, with the shelf location as a smaller detail.

On the activity log report, transfer entries now show both the branch and the shelf location they moved between — so you can see at a glance that stock went from one branch to another, not just which shelves it touched.

Report date filters grew up: you can now view any report by quarter or year, jump to a previous period, and find dead stock by how long it has actually been sitting.

• Stock movement, transfers, and activity logs now offer the full set of periods — this week, this month, this quarter, this year, plus yesterday and every previous period — alongside custom dates.
• The idle stock report now asks the right question: instead of a date range, pick how long items have gone untouched — 30+ days, 3+ months, 6+ months, a year, or any number of days you choose.
• Buttons stay readable in light mode.

Labels are more dependable end to end: a template you set to "For all items" now actually shows up on every item, and what you see in the designer is what comes out of the printer.

• Set a label template to "For all items" and it now appears on every item automatically — unless that item already has its own custom label, which is always kept.
• The on-screen preview matches the printed label exactly — same size, same fit, same line breaks.
• Long item names and custom fields wrap neatly onto a second line instead of being cut off.
• Every layer in the designer has its own show/hide switch, and adding an image no longer causes an error.

You can now add your own images to label templates — a logo, a safety symbol, or any graphic you like — and the whole label designer is steadier from design to print.

• Add an image layer and upload your own picture; it saves with the template and prints on every label.
• Turn the item photo on or off on its own, so a custom image can stand alone.
• Warning images you upload now print on the label, not just in the on-screen preview.

Fixes in this release:

• Saving a label you just designed now keeps your selected items, so you can generate the PDF straight away instead of having the selection cleared.
• Text you type on a label shows up immediately as you type it.
• Saved label layouts stay attached to their items, and custom fields stay available to add.
• The designer lays out correctly on smaller screens, and barcode label PDFs generate reliably.

We tightened how Stocklyst talks to the database from Vercel so short bursts of activity are less likely to turn into a wave of "try again in a few seconds" errors. Runtime admin reads now use the serverless-friendly transaction pooler instead of session-style database connections, and the app keeps fewer idle database clients open between requests.

• Opening the dashboard, loading items, and switching workspaces should be less sensitive to temporary database pooler pressure.
• Background telemetry and admin reads now use smaller, longer-lived pools so warm server instances do not recreate large batches of connections after a quiet period.

The last two releases pushed silent-retry coverage across most of the hot paths. This release closes the remaining gaps on the calls that run when you first open Stocklyst or restore a session after closing your browser — the workspace switcher, your user info, and the plan check that runs on every request. A brief database hiccup during those calls used to show as a transient error on the dashboard or workspace dropdown; it should now recover quietly in the background.

• Opening Stocklyst, reloading the tab, or switching workspaces no longer flashes "we are having trouble loading your data" during quiet patches in the database.
• The plan check that runs alongside every action (saving an item, logging a search, viewing a report) now recovers from the same kind of hiccup instead of failing the request.

The last release fixed transient errors on the per-request quota check. This one extends the same silent-retry behavior to the rest of the hot paths — loading your items list, switching workspaces, opening an item, viewing your profile, and the permission checks that run on almost every page. When the database briefly closes a stale connection between requests, the app now retries on a fresh connection instead of showing you the error.

• Opening the dashboard, switching workspaces, and viewing your profile no longer flash transient errors during quiet patches.
• Permission checks (who can view reports, who can write to which branch, who can see cost prices) recover silently from the same kind of hiccup, so the rest of the page loads as expected.

Last week's reliability pass handled most of the spots where a brief database hiccup could show as a transient error. This release closes the remaining one: the per-request check that decides whether your workspace is within its daily API allowance. Before, a 30-second slow patch could turn a routine "load my items" or "save this adjustment" into a transient failure for everyone in the workspace at once. That class of error should now be largely gone.

• Plan changes, cancellations, and add-on credit purchases apply within a second — no more 30-second wait for the new limits to kick in.
• When you're near your add-on credit balance, sending several requests at once can no longer accidentally over-spend the balance — only as many requests as you have credits will go through.

Under heavy load our database can briefly slow down. Before, that sometimes looked like being mysteriously logged out, an item refusing to load, or an invite that quietly never arrived. We reworked how the app reacts in those moments so you get a clear "try again in a few seconds" message and the work resumes where it left off.

• A short hiccup no longer bounces you to the login screen — your session stays, you see "service temporarily unavailable" with a retry hint, and your next click usually works.
• Inventory imports that get stuck now retry automatically for up to an hour before they're marked failed, so a slow moment in the middle of a 5,000-row CSV doesn't cost you the whole upload.
• When an invitation email can't be delivered, the invite still saves and the app gives you a shareable link to send manually — no more wondering whether a teammate received it.
• Status checks (the heartbeat behind /status) no longer report false outages when our database is just briefly busy.

Inviting a teammate from the mobile Team screen no longer pretends the email shipped when it didn't. If delivery fails, the invite is still saved and the invite link is copied to your clipboard so you can paste it into Slack, WhatsApp, or wherever your team lives.

A polish release that brings the mobile app's everyday inventory flows in line with the web — same shapes, same outcomes, no surprises when switching between phone and desktop.

• Adjust Quantity is now one screen on mobile — pick Add, Remove, or Set with a pill, see the current zone stock right next to the input, type a quick reason, save. Same shape as the web sheet.
• Transfer is also one screen — choose source and destination with the same pill pattern, the quantity field resolves against the zone you picked, and branch-only or zone-only moves go through the same flow without splitting into two separate screens.
• Inventory list on mobile inherits the web list semantics — header, sort, and bulk actions behave the same on phone as they do on desktop.
• Reports use the same labels as web — Inventory and Stock Movement headers and column names line up so a saved view reads the same on either surface.
• Settings screens (Team, Workspace Profile, Branches, Units, Zones, SKU, Stock, Custom Fields) all share the same form components — consistent spacing, validation, and keyboard behavior across the app.
• Onboarding picks better defaults for more countries — currency, units, and address fields now cover a wider regional set when you create a new workspace from mobile.
• After Adjust or Transfer, the list refreshes on its own — no more pulling to refresh to see the new total.

The mobile app now matches the web in how it adapts to your kind of inventory work, plus a stack of fixes for everyday flows.

• Internal workspaces look and read the same on iPhone, iPad, and Android as they do on the web — items are issued or consumed instead of sold, kits replace bundles, sale price disappears, and the right vocabulary follows you into reports, the activity log, settings, and the create-item screen.
• Transfer is hidden on the item card and bulk action bar when there is nowhere to transfer to — single-branch workspaces and read-only side-branches no longer see a button that opens an empty modal.
• Reports render faster on mobile, especially big multi-page lists.
• Adding a new item no longer ends with the wrong zone selected if you switch branches mid-flow.
• After losing connection mid-action, the sync banner now clears as soon as your queue is fully caught up.

A few quality-of-life improvements for everyday inventory work — multi-zone item creation, a smarter Transfer button, and faster reports on mobile.

• New Item now lets you split opening stock across as many zones as you need. Pick a zone, set a quantity and shelf detail, then click + to add another zone — the picker only shows zones you haven't used yet, so you can't accidentally double up. The branch default zone is pre-filled to keep the single-zone flow as fast as before.
• Zone cards on the New Item screen now adapt to narrow screens — qty and shelf stack vertically when there isn't room, instead of squeezing.
• Transfer now appears only when there is somewhere to transfer to — a different branch you can write to. Single-branch workspaces and read-only side-branches no longer see a Transfer button that would open an empty modal. For balancing stock between zones inside the same branch, use Adjust Quantity.
• Reports load noticeably faster on mobile, especially the Stock Movement and Inventory reports — payloads are now trimmed to what the screen actually shows.
• New workspaces start with a Brand custom field already in place, so you can tag items by brand without first having to set up a custom field. Add, rename, or remove it any time from Settings → Custom Fields.

Stocklyst now fits both ends of inventory work: shops that sell products to customers, and teams that track items they use, issue, or consume internally. Pick the closer fit when you create a workspace and the whole app reshapes around it — vocabulary, screens, reports.

• Two workspace flavors at creation — Retail or Internal. Retail keeps everything you know: sell prices, sales movements, revenue reports, sellable bundles. Internal drops the retail layer and swaps in the right vocabulary: items are issued / consumed / checked-out instead of sold, bundles become kits, sale price disappears, no revenue surfaces.
• Same workspace, no half-states — once you pick at creation, the whole experience stays consistent. Reports, exports, label templates, integration sync, activity log, AI surfaces, accounting field mappings — all line up with your choice.
• Existing workspaces keep working exactly as before. The picker only appears for new workspaces; everyone already on Stocklyst stays on Retail with no change.

A round of small but visible fixes for workspaces with one location.

• Transfer is hidden everywhere when you only have one branch — item card hover, list row, multi-select toolbar, scanner, item detail, and the Transfers report. Add a second branch and every Transfer affordance reappears instantly. No page refresh needed.
• New workspaces start with a head office and a default zone already set. The Branches and Zones screens no longer show "Head office: Not set" or "Defaults: 0" the moment you sign up, and the New Item screen pre-fills the zone for you.
• Old single-branch workspaces got the same treatment retroactively — your one branch is now flagged as head office, your one zone is now the default.

A round of cleanup on the inventory page so the most-used flows feel lighter.

• When you select items, the top toolbar now swaps in place instead of stacking a second row underneath. Sort and filter give way to the selection counter, and the New bundle / New item buttons give way to Transfer / Deactivate / Template / Export. Hit × to clear and the toolbar snaps back.
• Generated label PDFs are now cached — the second time you print the same template it opens straight away.
• Deactivating an item from its detail panel now asks you to confirm, so you can’t accidentally deactivate the item you’re looking at. Same safety prompt as the bulk action.
• Removed the legacy "Generate labels" bulk button from the multi-select bar — label generation now lives in the dedicated label flow so the selection bar stays focused on stock actions.

A big mobile release that adds the workflows people kept asking for and tightens up a handful of papercuts on the way.

• Scan & Act — point your phone at a barcode and pick the action right there: Find / Add / Subtract / Transfer. No more digging through menus to count something or move it between branches.
• Multi-tier pricing — items and bundles can now have a wholesale or member price alongside the regular sell price. Sales record which tier was used, so reports show you exactly how much revenue came from each.
• Per-user cost-price visibility — workspace owners can hide cost prices from specific teammates. The whole app respects the flag — item cards, edit screens, reports — so margins stay where they need to.
• Hardware scanner support — plug in a physical handheld scanner and use it on the item-create screen. The scan lands straight in the barcode field, no camera needed.
• Faster inventory list — workspaces with 10,000+ items now scroll without stalling. The big "100 ITEMS" label at the top also now shows your real workspace total, not just the loaded page.
• Label download and print actually work — Download / Print on the item barcode card had been silently failing. They now save / share / print a proper PDF.
• Refreshed look across the app — calmer surfaces, cleaner type, and a bottom-island navigation that morphs between tabs / search / quick actions in one tap.
• Account → Billing aligned with the current plans. Custom plan now points to support instead of looking free; if you scheduled a cancellation you see when access ends; multi-workspace plans get their own usage meter.
• Reports — "Demand" renamed to "Stock demand" so it matches the website. Search now feeds into the same Stock demand alerts pipeline; trending searches surface as stocking signals.

A round of fixes on the Billing page so the buttons do what they say they do.

• Cancel subscription now schedules the cancellation properly. You see the date access ends, and a Resume button appears so you can change your mind before that date.
• In the change-plan picker, the Custom plan now points to support@stocklyst.com instead of looking like a free option. The "Current plan" pill on your active tier is also visible again — it had been getting clipped.
• Workspaces show up as their own dimension on the Billing page now (no more "0 GB / 0 GB" storage strip on plans that don't cap storage).
• Add-on workspace and add-on branch are now sold separately. Buying an extra workspace no longer silently throws in an extra branch.
• Custom plans render unlimited capacity correctly — no more "0 users allowed" rendering on uncapped tiers.

A handful of dashboard fixes after the 2.0 launch — same look and feel, just better behaved at the edges.

• Compact view now shows 24 items per page (up from 20) so a full page actually fills the screen. Comfortable stays at 20.
• On very wide monitors the grid no longer fans out to 8+ columns of tiny cards, and on narrow screens it no longer collapses to a single column.
• The floating mascot has been retired from the dashboard.

Mobile 2.0 lands with two big things: native barcode scanning is now built into the app, and the entire interface has been rebuilt on the new Stocklyst design language (DNA v2) — same workflows, faster, calmer, and with real attention paid to tablets.

• Scan a barcode straight from the search bar to jump to the matching item — EAN-13, UPC, and the rest. Camera permission asks once and explains why.
• Brand-new dashboard with a floating tab island, swipe-to-action rows (link / clone / transfer / adjust), and a card-grid view that adapts from phone to large tablet.
• Refreshed item + bundle detail pages with a centred hero card, big mono stock counters, distribution bars per zone, and a clear floating Adjust quantity / Sell bundle CTA.
• Adjust quantity, Transfer, Sell bundle, Clone, and Link sheets share one chassis — consistent keyboard handling, primary actions, and a properly readable "AVAIL · N" preview.
• Tablet layouts on iPad and Android: hero images centre instead of stretching edge-to-edge, content clears the floating island, and everything scales without clipping.
• Quieter offline behaviour — pull-to-refresh while offline shows a clean toast on both platforms, and stale auth refreshes no longer trip the dev redbox.

Barcode label printing is now available to every workspace — no toggle, no waiting list. Existing workspaces are switched on automatically; new workspaces get it from day one.

2.0 also marks the official rollout of the new Stocklyst design language. The pieces have been landing for months — refreshed marketing site, live status page, faster login, redesigned reports — and 2.0 is the version that ties them together.

• Print labels for any item, any size, any time — straight from the inventory list.
• Pick from the built-in templates or design your own in the label builder.
• Bulk-assign a label layout across thousands of items in one pass.

Every marketing route now renders through a disciplined atoms → molecules → organisms → templates hierarchy. 35 reusable pieces (17 atoms, 11 molecules, 7 organisms), 6 route templates (legal, glossary, doc-article, compare, use-case, industry), one design-token layer. The page layouts you see — hero, compare tables, industry blueprints, pricing, FAQ — all compose from the same handful of primitives now.

• 34 routes migrated end-to-end (52 unique URLs including dynamic slugs).
• Every heading resolves through CSS variables — one token flip and the whole site follows.
• CI grep-check in GitHub Actions blocks future hex-color regressions inside marketing routes.
• All legacy page-shell files deleted — no more duplicated scaffolding across 30+ routes.

Stocklyst now ships a public status page with a Trunk-style 90-day uptime grid per service. The footer dot that used to claim "All systems operational" statically is now wired to live data — it turns amber or rose the moment a regional database probe degrades.

A cron runs every minute, probes each regional Postgres (EU / US / AP) with SELECT 1, classifies by latency, and writes the result to a central table. Public APIs serve a summary + 90-day history for the page and the footer.

Heading sizes across the marketing site were bumped to give real editorial weight. Hero now clamps to 7rem at desktop (was 6rem), section H2s to 3.5rem (was 2.75rem). DisplayHeading defaults to extrabold so hero panels carry the visual weight without every consumer opting in.

A subtle but consequential bug fix landed alongside: tailwind-merge was treating the custom text-m-* font-size utilities as conflicting with text-fg color utilities, silently stripping the color from every heading. Every heading on every page now renders the intended color in both light and dark sections.

A raw-SQL ON CONFLICT statement in the transfers route was silently dropping ~9% of destination inserts in the EU region. Rewrote the path to SELECT → UPDATE / INSERT via the Drizzle builder, then backfilled 108 affected rows. Multi-region transfers that previously looked "stuck at sent" should now close cleanly.