Industries / Jewelry
Inventory management built for jewelers
Track high-value pieces across vaults, showrooms, and market events with certification control and custody tracking. Reduce shrinkage, prevent reservation conflicts, and keep every piece accounted for.
Who this is for
Jewelry retailers, custom jewelers, studio makers, repair shops, and multi-channel sellers who need precise custody tracking and certification control for high-value inventory.
Pre-built jewelry setup
Start with a recommended branch and zone structure designed for jewelry operations. Customize as you go.
Starter Blueprint
Pre-configured setup ready to go
Branches
Primary secure storage
Customer-facing display area
Repair and custom work area
Portable for shows and events
+1 more
Recommended Zones
Custom Fields
Tags
Challenges we solve
Retail jewelry stores
Showroom and vault counts diverge over time
Branches and zones with strict transfer closure and daily close checks
One-of-a-kind makers
Unique pieces are difficult to index and find
Durable SKU conventions with barcode workflow and rich item metadata
Multi-channel sellers
In-store, market, and online stock are out of sync
One source of truth with branch-level allocation by channel
Custom design jewelers
Reserved components are accidentally consumed by walk-in sales
Reservation tags and zones with custom-order governance rules
Repair-focused shops
Repair intake and sellable inventory get mixed
Dedicated repair intake and repair hold zones with status tags
Small teams scaling up
Spreadsheet ownership bottlenecks operations
Structured roles, scan-first transactions, and clear accountability
How Stocklyst helps
AI Import Engine
Spreadsheet and POS exports map inconsistently — Upload any CSV or Excel, review AI mappings, and validate before import
Auto min/max calculation
Repeat-use components run out unexpectedly — Research-based reorder points for recurring component and consumable categories
Expiry tracking
Dated consumables like adhesives are unmanaged — Zone-level expiry dates with automatic near-expiry monitoring
Zone-level tracking
Teams cannot quickly locate high-value pieces — Strict vault, showroom, repair, and transit zone model with required locations
Bundle management
Matched sets and custom packages are rebuilt inconsistently — Define repeatable sets and monitor missing pieces across locations
Variant management
Size and material variations are not connected under one design — Group size and material variations under one parent piece with independent SKU and quantity per variant
Related item links
Matching companion pieces are not linked for coordinated selling — Link matching earrings, necklaces, and bracelets so companion stock is visible alongside any piece
Offline mobile app
Market and remote selling updates are delayed — Capture movement and counts offline at events, sync when back online
Frequently asked questions
- Can I track one-of-a-kind pieces with unique SKUs?
- Yes. Assign a non-reusable SKU to each unique piece. Rich metadata via custom fields (metal type, stone specs, certificate number, appraised value) makes every item searchable and auditable.
- How do I prevent reserved pieces from being sold?
- Use reservation tags (e.g., "status:reserved-custom") and dedicated zones. Governance rules prevent reserved items from being transferred or sold without explicit release.
- Can I manage inventory at jewelry shows and markets?
- Treat each event as a branch or use a portable transit case branch. Transfer pieces in and out explicitly. The offline mobile app works at venues with no connectivity.
- Is there a custody audit trail for high-value items?
- Full audit trail of every adjustment, transfer, and status change with user attribution and timestamps. Every time a piece moves between vault, showroom, repair, or transit, it is recorded.