Industries / Medical
Inventory management built for healthcare teams
Track medical supplies with lot traceability, expiry monitoring, and clinical zone control. Keep critical items in stock, reduce expired waste, and maintain audit-ready records.
Who this is for
Hospital supply managers, clinic administrators, lab operations teams, and healthcare coordinators who need traceability, expiry control, and reliable par-level management.
Pre-built medical setup
Start with a recommended branch and zone structure designed for medical operations. Customize as you go.
Starter Blueprint
Pre-configured setup ready to go
Branches
Main hospital supply warehouse
Emergency department storage
Operating room supply center
Department-level supply points
+1 more
Recommended Zones
Custom Fields
Tags
Challenges we solve
Hospital central supply
Multi-department demand with slow manual updates creates gaps
Branches by facility and zones by storage or clinical area with transfer workflows
Emergency and critical care
Critical SKUs run out before anyone triggers replenishment
Auto min/max on critical items with tighter review cadence
Operating and procedure rooms
Sterile and non-sterile stock gets mixed
Sterile-specific zones with status tags for clear separation
Ambulatory clinic networks
No real-time single source of truth across sites
Branch-specific stock visibility with shared naming standards and cross-branch transfers
Lab and diagnostics
Fridge and freezer location chaos causes over-ordering or shortages
Strict zone hierarchy by temperature and storage type with location discipline
Dental and specialty practices
Ordering depends on memory and handwritten lists
Standardized cycle counts and structured reorder rules with lot and expiry fields
How Stocklyst helps
AI Import Engine
Spreadsheet headers and formats never match import schema — Upload any CSV or Excel, review AI mapping, answer clarifying questions, and validate before import
Auto min/max calculation
Critical supply replenishment is reactive — Data-driven reorder points for high-usage and critical supplies, tuned by branch
Expiry tracking
Near-expiry and expired items are missed — Zone-level expiry dates with automatic alerts. Expiry report shows everything approaching end-of-life
Zone-level tracking
Teams cannot quickly locate supplies — Strict zone map by room and storage class with required quantity by zone
Bundle management
Procedure kits are assembled manually and inconsistently — Define kits as bundles so component availability and bottlenecks are visible
Variant management
Supply sizes and sterility levels are tracked as disconnected items — Group supply variations under one parent item with independent quantity and lot tracking per variant
Related item links
Procedure supplies are tracked independently with no connection to instruments — Link consumable supplies to instruments and equipment for coordinated procedure readiness
Offline mobile app
Inventory updates happen in low-signal areas — Capture updates offline in basements or remote cabinets, sync when connected
Frequently asked questions
- Can I track lot numbers and expiry dates for medical supplies?
- Yes. Use custom fields for lot numbers and the native expiry date field for expiry tracking. Near-expiry monitoring flags items before they expire across all locations.
- How does Stocklyst handle sterile vs non-sterile inventory?
- Create dedicated sterile hold zones and use status tags (e.g., "class:sterile") to separate sterile from non-sterile stock both physically and digitally.
- Can I manage supplies across multiple clinics and departments?
- Create a branch for each facility or clinic. Use zones within each branch for department-level storage. Transfers between branches track every movement.
- Is there an audit trail for compliance and recall response?
- Full audit trail of every adjustment, transfer, and status change with user attribution, timestamps, and full-text search. Use custom fields and activity logs to trace lot numbers.
- How do I manage procedure kits?
- Define procedure packs as bundles. Stocklyst tracks component availability, highlights bottleneck items, and shows which procedure kits can be assembled from current stock.